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How it Works
Step One:
Commit to donating $100 at each quarterly meeting for a period of at least one year.
Step Two:
Attend the quarterly meetings, and vote on the charity you would like to support
Step Three:
Make out your $100 cheque to the charity chosen by the group.
HOW TO JOIN THE GROUP
To join the group, you must complete the Membership Agreement. By joining, each member agrees to donating $100 per meeting, four times per year (four consecutive meetings from the date of joining the organization). Meetings are diligently conducted in one hour or less.
Each meeting’s nominated charities are selected from the list of charities submitted by members. Nominated charities must meet certain eligibility requirements. Charitable organizations under consideration must serve Prince Edward County and provide individual tax receipts directly to contributing members. The recipient charity must agree not to give out member information to any third parties, except for Canadian Revenue Agency (CRA) or tax purposes.
NOTE: Tax receipts are provided directly to the members by the recipient charity. Please do not contact 100 People Who Care PEC for your tax receipt, as it is not ours to give.
WHAT HAPPENS AT THE MEETINGS
At each meeting, three charities are chosen from a ballot box. The members who nominated the chosen organizations are then asked to do a brief three minute presentation. Members will not know which three charities are presenting until the ballots are drawn.
After the presentations, a vote is held, and the charity with the most votes by simple majority will be the recipient. Ties will be decided by further votes. If a tie persists, the membership will vote to select one of the tied organizations. If a second tie occurs, the membership committee will break the tie by coin toss.
There is no proxy voting permitted, but members who cannot attend must ensure that their blank cheque (enclosed in a sealed envelope) reaches their “buddy” or the meeting organizers before the meeting starts. Members who do not provide a cheque are no longer in good standing and cannot vote at future meetings.
All members must then write out their cheque to the charity with the most votes — no exceptions. All cheques are collected and given to the chosen charity as soon after the meeting as possible. Members who did not vote for the selected charity agree to make their donation regardless.
The recipient charity is not eligible to be nominated again for one year (4 meetings). The other two non-recipient charities may not be nominated again for six months (2 meetings). The reason for this is to make sure a wide variety of charities are considered.
NOTE: Donations made directly to the recipient charity and online donations do not count toward your commitment. Only cheques handed in to 100 People Who Care PEC at our quarterly meetings count.
WHAT TO DO IF YOU MISS THE MEETING
If you missed the meeting for any reason you are still obligated to make your $100 donation to the selected charity. You can find the name of the selected charity by looking under the Meeting Info tab on the website. You can then bring your cheque and stamped self-addressed envelope to 46 Owen Street, in Picton and deposit it in the secure dropbox on the front porch.
This is what the dropbox looks like!
This is where Owen Street is in Picton